Requesting an Interim Committee? All You Need is a Letter

(Reprinted with updates for the 2015 Session)

The process for requesting an interim study committee changed last year. Pursuant to section 2-3-303.3, C.R.S., a legislator can no longer create an interim committee by passing a bill or resolution. Instead, a legislator who thinks a group of his or her colleagues should study a particular issue during the interim must submit a formal letter to the Legislative Council for consideration and prioritization.

Requesting the creation of an interim study committee is a fairly simple process. A legislator starts by contacting either the Office of Legislative Legal Services or the Legislative Council Staff office to ask for a letter to formally request the creation of the interim study committee. Legislators letterswill also soon have the ability to initiate the request through the iLegislate iPad application. The only information the legislator needs to provide when asking for the letter is the general topic that the interim committee will study. Both offices will assign staff to work with the legislator to develop the necessary details for the request and to prepare and finalize the letter. The legislator can also identify lobbyists or others who are authorized to work with staff in crafting the language of the letter.

The final letter must specify key details concerning the interim committee, such as:

• The scope of the policy issues the committee will examine;
• The number of legislators on the committee;
• How many times the committee will meet;
• Whether a task force is needed to assist the committee; and
• An estimate of the number of bills the interim committee may request to address the issues it studies.

The legislator who submits the letter request may ask other legislators who are in favor of creating the interim study committee to sign on as “supporters” of the request, similar to signing on as cosponsors of a bill or resolution. Unlike bills and resolutions, a letter requesting the creation of an interim study committee cannot have joint prime sponsors.

Once the letter is ready, the legislator must submit it to the Legislative Council for consideration by the Executive Committee. For the 2015 session, the deadline for submitting the letter is Friday, April 10, 2015. To help ensure adequate time to prepare the final letter for submission to the Executive Committee, a legislator must submit his or her request for a letter to the Office of Legislative Legal Services or the Legislative Council Staff office no later than Tuesday, April 7, 2015. The Legislative Leadership has stated no exceptions will be granted on this request deadline.

The Legislative Council will meet no later than Friday, April 24th this year to review and prioritize all of the interim study requests. Before that meeting, the Director of Research of the Legislative Council will review the 2015-16 legislative budget and report to the Executive Committee of the Legislative Council the number of interim committee meetings that are funded for the 2015 legislative interim. The Legislative Council will consider this information in deciding how many interim studies to prioritize. The President of the Senate, the Speaker of the House of priority envelopeRepresentatives, and the Minority Leaders of the Senate and the House will appoint the legislative members of the prioritized interim committees.

Using this process, most interim committees will be created by the end of the legislative session. However, after the General Assembly adjourns sine die, a legislator may submit to the Executive Committee a written request for an interim study committee. If the Executive Committee finds that the issue is the result of new or changed circumstances and the issue warrants study, the Executive Committee may create an additional interim committee or add the issue to the agenda of an existing interim committee.

For questions, please contact the Office of Legislative Legal Services at (303) 866-2045 or the Legislative Council Staff office at (303) 866-3521. A template of the letter used to request an interim study committee can be found here.